QuickSolutions • Belgium
Manual processes cut by more than 50%
From their business analyst's verified Clutch review. Repairs, sales and stock in one ERPNext.
Device repair and retailERPNext for manufacturers and distributors, in fixed-scope phases
An ERPNext implementation that leaves stock, costing and accounts in one system, with your first month-end close done before the final payment. Havenir is a certified ERPNext partner, listed on frappe.io, and you work directly with the founder. For companies with 10 to 150 users replacing Tally, QuickBooks, Zoho, Excel or NetSuite; larger rollouts are scoped individually.
Ahmad aims to reply within 1 business day. No obligation.
- No licence fees
- Payments follow your sign-offs
- Founder implementing ERPNext since 2015
Companies that chose Havenir for ERPNext
Sound familiar?
Stock you can't trust
The system says one number, the warehouse says another, and month-end write-offs settle the argument.
Month-end that takes weeks
Sales, purchases and stock live in different tools, so closing the books means reconciling them by hand.
Costing by spreadsheet
Product cost and margin come from a workbook someone updates when they have time.
What you get
Accounting, stock, buying and selling in one system, plus the pieces manufacturers and distributors need.
Production planning
Bills of materials, work orders and production plans driven by real stock and open orders.
Batch and lot traceability
Trace any batch from supplier receipt through production to the customer invoice.
Job and project costing
Material, labour, subcontractor and overhead costs posted to each job or project against its budget, so margin is known before it closes.
Multi-company accounting
Separate books per legal entity, with inter-company transactions and consolidated reports.
Multi-warehouse stock
Know what is in which warehouse before you promise it. Pick lists, multiple units of measure and reorder levels included.
Reports and dashboards
The reports you run today, rebuilt on live data instead of exports.
Control over who sees and changes what
Approvals and access by role
Material requests and purchase orders that would exceed a project or cost-centre budget are stopped or flagged, and those above your limits go to the right person for approval, as do discounts. Each user sees and changes only what their role allows, down to the company, warehouse and field.
An audit trail
Changes to your records are kept with who made them and when, and logins, exports and deletions are logged. A submitted invoice is never overwritten: it is cancelled and amended, and the original stays on file.
Your own database
Your ERPNext has a database of its own, separate from every other company's. Nothing is stored in tables shared with another customer.
What you have at the end of each phase
An advance is due at signing; the rest falls due at milestones set in your proposal, such as modules accepted in user acceptance testing (UAT) or go-live.
- Phase 1
A signed scope, every customisation priced
Discovery: your processes mapped to ERPNext, gaps listed, and customisation scoped and priced.
Signed scope - Phase 2
Your data in ERPNext, reconciled
Modules set up for your processes; master data (customers, items, suppliers) and opening balances moved and reconciled against your old system.
- Phase 3
Every module signed off by your team
Your team runs real transactions and signs off each module in user acceptance testing (UAT). Training happens here, on your own data.
Sign-off per module - Phase 4
Live on ERPNext, from the start of a month
Operations keep running. The old system stays read-only for reference, or runs in parallel for a period if you choose.
- Phase 5
Your first month-end close on ERPNext
Close support until the first close, then regular support through the helpdesk. In the months after, the first improvements come from your own reports: stock ageing, purchase analysis and production plan versus actual.
Case studies
All case studiesTJ Switches • Pakistan
Cables, switches and lights in one ERPNext
Manufacturing, dealer sales, commission on collections, and payroll for 130+ employees.
Electrical manufacturingIRC Dairy • Pakistan
From NetSuite to ERPNext
Milk buying, cheese production and payroll for 200+ staff, moved off NetSuite.
Dairy manufacturing
Data migration without losing history
Customers, suppliers, items and opening balances come across as standard, whether you're leaving Tally or another ERP. Open orders and full transaction history are optional and priced in the proposal; otherwise history stays in your old system, read-only, or exported to files.
Balances are reconciled against your old system before go-live, and you can run both systems in parallel for a period if you want the extra check.
Standard ERPNext first. Custom code only where it earns its keep.
Most of what you need is already in ERPNext, so that gets configured before anything is written. Where your process really differs, the customisation is scoped and priced in the proposal and built as its own app instead of edits to ERPNext itself. It is tried on a staging copy of your site first and tested against each update before it reaches your system.
Estimate cost and timeline
No licence fees; payments follow the milestones your team signs off. See what drives ERPNext cost for typical ranges.
USD 11,000–17,000
Another system means Tally, QuickBooks, Zoho, Excel or any other ERP.
People who work in ERPNext daily. Employee self-service doesn't count.
Master data is the records each module needs: customers, suppliers, items, employees, assets, machines and so on. Opening balances are stock on hand, what customers owe you, what you owe suppliers and your account balances on the go-live date.
Heavy: billing or workflows ERPNext doesn't have, such as progress billing with retention.
USD 11,000–17,000
Book a callUSD 11,000–17,000
One-time implementation, excluding taxes. What's included
About PKR 3.1–4.8 million, at PKR 280 to the dollar.
- Time to go-live
- 16–23 weeks
- If your team tests and signs off each phase on schedule.
Support plan, from the start of the project
From USD 165 a month on Frappe Cloud. On your own servers, quoted in your proposal.
Book a 30-min scoping call
A range, not a quote. Your proposal fixes the price.
After go-live
Support is the default, not an upsell. The support plan starts with the project, priced per month and usually billed yearly, with hosting if you're on Frappe Cloud. After go-live you get close support until your first month-end close, then regular support through the helpdesk.
- Median first response to support tickets, 12 months to September 2026
- 1.4 hours
- See ERPNext support and upgrades
- A month for hosting and support on Frappe Cloud: offsite backups, monitoring, updates and the helpdesk. Self-hosted support is quoted separately.
- From USD 165
- See what support covers
Frequently asked questions
Can’t find your answer? Email [email protected] or book a call.
We're not a manufacturer or distributor. Will ERPNext fit?
If you buy, hold stock, run projects or deliver services, most of what you do is standard ERPNext. Radiant Medical imports and buys locally, bids on government projects, approves earnest money deposits and runs service and construction work, all in ERPNext. For construction, bills of quantities and progress billing with retention are custom; we scope and price them in the proposal.
Have you implemented ERPNext for manufacturers?
Yes. TJ Switches makes cables and assembles switches and lights from imported parts, with bills of materials and work orders in ERPNext across Lahore and Islamabad. IRC Dairy runs ERPNext with over 100 users. Read the TJ Switches case study.
Can you deliver a rollout for 100+ users?
Yes. Radiant Medical and IRC Dairy each run ERPNext with over 100 users, with payroll for 150+ employees at Radiant and 200+ at IRC Dairy. Ahmad led both, with a project manager alongside, and trained each department's key users first. Start dates are booked so every project gets the founder's time. QuickSolutions' customer portal serves more than 23,000 people.
How long does it take?
Go-live usually takes 10 to 34 weeks for a full implementation (accounts, stock and operations), if your team tests and signs off each phase on schedule; larger manufacturers take longer. The estimator gives a range for your scope.
Can we roll out in phases?
Scope and configuration are agreed for all modules up front. Usually everything goes live together, because sales, stock, buying and accounts post into each other. If one department needs to go first, we decide that at scoping. Branches that run independently can go live one at a time; each extra branch adds its own migration, training and go-live, so it costs more.
Who will we work with?
Muhammad Ahmad, the founder, leads every project. A project manager joins larger rollouts, and Frappe developers only when a custom app is needed; he reviews their code before it reaches you. His leave is planned between phases and announced ahead, and your system runs on standard ERPNext wherever possible, so it isn't tied to one person.
Will we have to change how we work?
Where ERPNext's standard way works, we use it, because it costs less and updates are less likely to break it. Where your process really differs, we scope a customisation in discovery. Your project owner decides which, with the cost of each in front of them.
Can warehouse and shop-floor staff use it?
Yes. Items are scanned by barcode on stock and sales documents, and staff work on phones and tablets in the browser or the Frappe HR app. It runs in the browser, so it needs an internet connection.
What do you need from our team?
One project owner who decides on scope, for about 2–3 hours a week. One key user per module, who joins discovery, tests in UAT and trains colleagues, for about 4–6 hours a week during UAT. Your team exports customers, suppliers, items and opening balances from the old system; we import and reconcile them.
What if we need changes mid-project?
Anything outside the signed scope that can wait becomes a separate scope after go-live. If it can't wait, you get a fixed-price quote, and work starts only after you approve it. The agreed phases keep their price, under the change process in your agreement.
Will you help at our first year-end?
Yes. Your first year-end close on ERPNext is guided as part of the support plan; after that, year-end questions are handled like any other ticket. Auditors can get a read-only user for the books and the audit trail.
Can we speak to one of your clients?
Yes. After the scoping call we connect you with a client who has agreed to take reference calls, in your industry where we can.
Will we be locked in?
ERPNext is open source, and you get Administrator access to your system. Ownership, handover and exit are set out in your agreement.
Where is it hosted?
On Frappe Cloud by default, in the region closest to your offices, run by Havenir while we support your system. Or on your own servers: you own the server, the operating system and backups, we install and update the apps, and server changes that affect ERPNext are agreed with us first. The full self-hosting terms are in the support answers and your agreement.
Is training included?
Yes. Training happens during UAT, on your own data, before go-live. Each department's key users are trained first. On-site days, in Pakistan or abroad, are available and priced in the proposal.
We're in the EU. How does that work?
You contract with Havenir Solutions GmbH in Bremen and are invoiced in EUR. Work and training are in English, Monday to Friday 06:00–14:00 CET (07:00–15:00 CEST). Your system runs in a Frappe Cloud region in the EU, or on your own servers. EU VAT is set up as part of accounting; German and Belgian e-invoicing (XRechnung, ZUGFeRD, Peppol) and DATEV exports aren't part of a standard setup yet; we scope them per project.
Do you handle FBR digital invoicing?
Yes, in Pakistan. FBR digital invoicing is a fixed-price integration.
Can't we set it up ourselves with an AI assistant?
For accounting and simple stock, often yes. Self-built setups tend to break on manufacturing, migrations whose balances must reconcile, tax and e-invoicing integrations and custom work, and nobody is accountable after go-live. Already set it up yourself? The free health check reviews it.
Can ERPNext connect to our other systems?
Yes, through its REST API and webhooks. We have built integrations with FBR digital invoicing and ZKTeco biometric attendance devices. Every integration is priced separately from the implementation.
Talk to the person who will build it
Tell Muhammad Ahmad, the founder, what you run today. You leave with a rough scope and a cost range, whether or not you go ahead.
