QuickSolutions • Belgium
Repairs, sales and stock in one ERPNext
Repair app, Stripe payments and Sendcloud shipping on ERPNext.
Device repair and retailERPNext for manufacturers and distributors, in fixed-scope phases
For companies with 10 to 150 users replacing Tally, QuickBooks, Zoho, Excel or NetSuite. You work directly with the founder, and you pay for each module only after your team has tested it and signed it off.
Ahmad replies within 1 business day. No obligation.
- 100+ ERPNext projects
- Clients in 11 countries
- Offices in Lahore and Bremen
Companies that chose Havenir for ERPNext
Sound familiar?
Stock you can't trust
The system says one number, the warehouse says another, and month-end write-offs settle the argument.
Month-end that takes weeks
Sales, purchases and stock live in different tools, so closing the books means reconciling them by hand.
Costing by spreadsheet
Product cost and margin come from a workbook someone updates when they have time.
What you get
Accounting, stock, buying and selling in one system, plus the pieces manufacturers and distributors need.
Production planning
Bills of materials, work orders and production plans driven by real stock and open orders.
Batch and lot traceability
Trace any batch from supplier receipt through production to the customer invoice.
Job costing
Material, labour and overhead posted to each job, so margin is known when the job closes.
Multi-company accounting
Separate books per legal entity, with inter-company transactions and consolidated reports.
Multi-warehouse stock
Know what is in which warehouse before you promise it. Pick lists, multiple units of measure and reorder levels included.
Reports and dashboards
The reports you run today, rebuilt on live data instead of exports.
Control over who sees and changes what
Approvals and access by role
Material requests and purchase orders that would exceed a project or cost-centre budget are stopped or flagged, and those above your limits go to the right person for approval, as do discounts. Each user sees and changes only what their role allows, down to the company, warehouse and field.
An audit trail
Changes to your records are kept with who made them and when, and logins, exports and deletions are logged. A submitted invoice is never overwritten: it is cancelled and amended, and the original stays on file.
Your own database
Your ERPNext has a database of its own, separate from every other company's. Nothing is stored in tables shared with another customer.
How it works
Discovery ends in a signed scope. Each module then ends in a UAT sign-off that releases its milestone payment.
- Phase 1
Discovery
Your processes mapped to ERPNext, gaps listed, and customisation scoped and priced.
Signed scope - Phase 2
Configuration and migration
Modules set up for your processes; masters and opening balances moved and reconciled against your old system.
- Phase 3
UAT and training
Your team runs real transactions and signs off each module. Training happens here, on your own data.
Sign-off per module - Phase 4
Go-live
You switch over, with the option of running the old system in parallel for a period.
- Phase 5
Hypercare
Close support in the first weeks after go-live, then a support plan if you want one.
Case studies
All case studiesKKR • Austria
One case portal for clients, attorneys and staff
Each role sees only its own cases, built on ERPNext forms, workspaces and permissions.
Legal case managementUnited Trading & Manufacturing • Pakistan
FBR digital invoicing, live
Invoices go to FBR straight from ERPNext.
Manufacturing
Data migration without losing history
Customers, suppliers, items and opening balances come across as standard. Open orders and full transaction history are optional and priced in the proposal.
Balances are reconciled against your old system before go-live, and you can run both systems in parallel for a period if you want the extra check.
Standard ERPNext first. Custom code only where it earns its keep.
Most of what you need is already in ERPNext, so that gets configured before anything is written. Where your process really differs, the customisation is scoped and priced in the proposal, built as its own app instead of edits to ERPNext itself, and tested against each update before it reaches your system.
Estimate cost and timeline
No licence fees; you pay per phase. See what drives ERPNext cost for typical ranges.
USD 10,500–16,000, 15–22 weeks
Another system means Tally, QuickBooks, Zoho, Excel or any other ERP.
People who work in ERPNext daily. Employee self-service doesn't count.
USD 10,500–16,000, 15–22 weeks
Book a callEstimated cost
USD 10,500–16,000
Time to go-live
15–22 weeks
What drives the cost
- 4 modules
- Some customisation
- 11–50 users
Sample timeline
- Discovery: ~2 weeks
- Configuration and migration: ~8 weeks
- UAT and training: ~4 weeks
- Go-live and hypercare: ~3 weeks
Recommended: ERPNext implementation in fixed-scope phases, each ending in a sign-off. A range, not a quote; the scoping call turns it into one.
Book a 30-min scoping callAfter go-live
Support is the default, not an upsell.
Frequently asked questions
Can’t find your answer? Email [email protected] or book a call.
How long does it take?
Go-live took between 10.6 and 33 weeks on the last three implementations. The estimator gives a range for your scope.
Who will we work with?
Muhammad Ahmad, the founder, on every project. Vetted Frappe developers join larger builds, and he reviews their code before it reaches your system. Your system isn't tied to one person: it runs on Frappe Cloud, on standard ERPNext wherever possible, with the custom work you paid for documented and handed over on request. European clients contract with Havenir Solutions GmbH in Bremen.
Will we be locked in?
No. ERPNext is open source, and you get Administrator access to your system. If you want to run it yourself later, ask for a handover: customisations you paid for come with their code, and you maintain them from then on. Everything else, including subscription apps such as the FBR integration, stays Havenir's.
Where is it hosted?
On Frappe Cloud, run by Havenir while we support your system. Hosting, updates and app installs stay with us, so an update never breaks something we didn't test.
Is training included?
Yes. Training happens during UAT, on your own data, before go-live.
What about FBR and EU VAT?
EU VAT is set up as part of accounting. FBR digital invoicing is a fixed-price integration.
Talk to the person who will build it
You’ll speak with Muhammad Ahmad, the founder. Replies within 1 business day.
